Presentation Guidelines

Guidelines for Oral Presentation

1. Presentation Time

Session Type Presenting Time
Plenary, Young Investigator Award, Best Oral Presentation 7 min. presentation + 2 min. for Q&A
Oral Presentation 7 min. presentation + 2 min. for Q&A
Mini Oral Presentation 3 min. presentation + 2 min. for Q&A
  • Please be sure to check your session and presenting time.
  • Presenters are highly recommended to meet their chairpersons at the session room and take a seat in the ‘Reserved Seat’ for speakers in the first row at least 10 minutes before their session starts.

2. Presentation File

  • Presenters should prepare the presentation file(s) in MS Power Point (MS Office 2010, 2013 or 2016). Please note that the presentation monitor (PPT slide) aspect ratio is different at each level of the venue.
    Place Aspect ratio
    1F (GBR 101-105) 4:3
    2F (Room 201-203) 16:9
  • You can use any font provided by MS Office. If you use fonts other than standard Windows Office fonts, please bring the font file itself with the presentation file(s).
  • If your presentation file(s) contain(s) movies or sound, you are requested to zip them into one folder and bring them on-site (Preview Room) to ensure that they work properly.

3. Equipment

  • The main session room will be furnished with an LCD projector and a laptop computer which is installed with Microsoft PowerPoint (version 2007 and 2010) and Adobe PDF Reader operated in Window 7 (English Version).
  • Upon reaching the podium, lights will be dimmed and the first slide will be projected onto the screen. You may operate the screen by clicking the left button of the mouse to start your presentation. On the tablet PC monitor, you can see your speaker notes which you have written on each PPT slide.
  • To avoid frequently occurring technical problems in the presentation, it is discouraged that you bring your own computer (especially Macintoch laptop). If it is unavoidable to use your own laptop, you should bring all the necessary adapters which are compatible with our beam projector (RGB port). To ensure compatibility, you MUST check it at the session room 30 minutes before the session begins.

4. Preview Room

Place Room 205, 2F, Coex
Operating Hours September 4 (Wed), 07:30 – 17:30
September 5 (Thu) – 6 (Fri): 06:30 - 18:00
September 7 (Sat), 06:30-13:00
  • Please bring your presentation material on a USB memory stick and upload in the Preview Room at least 4 hours prior to the presentation. For those who have presentations in the morning, please visit the Preview Room at least 1 hour before the session begins.
  • If your file(s) contain(s) video, be sure to check that it is working properly on the PC prepared in the Preview Room.

5. Security Policy

  • After the presentation, if desired, you can visit the Preview Room again to delete the material. If you do not delete your file(s) by yourself after your presentation, it/they will be automatically deleted after the meeting.

6. Award

[Presidential Award]

The winners of the Presidential Award will be announced at the Closing & Awards Ceremony based on the review of the chairs of Plenary session. Therefore, all the presenters will be required to attend the Closing & Awards Ceremony. The Presidential Award (USD 500) and certificate will be given on-site.

Notice of Awardees September 7 (Sat), 12:20-12:50
Closing & Awards Ceremony September 7 (Sat), 12:20-12:50

[Young Investigator Award]

The Young Investigator Award shortlist announced. The award (USD 300) and certificate will be given at the Closing & Awards Ceremony. Therefore, the awardees are required to attend the Closing & Awards Ceremony.

Closing & Awards Ceremony September 7 (Sat), 12:20-12:50

[Best Oral Presentation Award]

Two presenters from each Best Oral Presentation group will be awarded. The winners of the Best Oral Presentation Award will be announced via e-mail after all the presentations of the best oral session based on the review of the chairs. The Best Oral Presentation Award (USD 200) and certificate will be given at the Closing & Awards Ceremony. Therefore, the awardees will be required to attend the Closing & Awards Ceremony.

Notice of Awardees September 6 (Fri), 17:00 via email
Closing & Awards Ceremony September 7 (Sat), 12:20-12:50

Guidelines for Video Presentation

You are required to both present and exhibit your video. Thus, please both upload your presentation file on-site at the preview room for your presentation and submit your video again including voice-over narration in high-definition format for the video exhibition via e-mail.

1. Presentation Time

Session Type Presenting Time
Video Presentation (Best Video) 7 min. presentation + 2 min. for Q&A
  • Please be sure to check your session and presenting time.
  • Presenters are highly recommended to meet their chairpersons at the session room and take a seat in the ‘Reserved Seat’ for speakers in the first row at least 10 minutes before their session starts.

2. Presentation File

  • Presenters should prepare the presentation file(s) in MS Power Point (MS Office 2010, 2013 or 2016). Please note that the presentation monitor (PPT slide) aspect ratio is different at each level of the venue.
    Place Aspect ratio
    1F (GBR 101-105) 4:3
    2F (Room 201-203) 16:9
  • You can use any font provided by MS Office. If you use fonts other than standard Windows Office fonts, please bring the font file itself with the presentation file(s).
  • If your presentation file(s) contain(s) movies or sound, you are requested to zip them into one folder and bring them on-site (Preview Room) to ensure that they work properly.

3. Equipment

  • The main session room will be furnished with an LCD projector and a laptop computer which is installed with Microsoft PowerPoint (version 2007 and 2010) and Adobe PDF Reader operated in Window 7 (English Version).
  • Upon reaching the podium, lights will be dimmed and the first slide will be projected onto the screen. You may operate the screen by clicking the left button of the mouse to start your presentation. On the tablet PC monitor, you can see your speaker notes which you have written on each PPT slide.
  • To avoid frequently occurring technical problems in the presentation, it is discouraged that you bring your own computer (especially Macintoch laptop), unless your presentation requires it for special software and/or hardware. If it is unavoidable to use your own laptop, you should bring all the necessary adapters which are compatible with our beam projector (RGB port). To ensure compatibility, you MUST check it at the session room 30 minutes before the session begins.

4. Preview Room

Place Room 205, 2F, Coex
Operating Hours September 4 (Wed), 07:30 – 17:30
September 5 (Thu) – 6 (Fri): 06:30 - 18:00
September 7 (Sat), 06:30-13:00
  • Please bring your presentation material on a USB memory stick and upload in the Preview Room at least 4 hours prior to the presentation. For those who have presentations in the morning, please visit the Preview Room at least 1 hour before the session begins.
  • If your file(s) contain(s) video, be sure to check that it is working properly on the PC prepared in the Preview Room.

5. Video Exhibition

Your video will also be played in Hall B2, 1F, Coex (E-poster & Video Exhibition Zone). Thus, you are required to submit your video again including voice-over narration in high-definition format.

  • Display schedule and Place
    Date September 4 (Wed), 09:00 – 17:30
    September 5 (Thu) – September 6 (Fri), 09:00 - 18:00
    September 7 (Sat), 09:00 – 12:30
    Place Hall B2, 1F, Coex (E-poster & Video Exhibition Zone)
  • Presentation file submission schedule: June 21 (Fri), 2019 – July 31 (Wed), 2019
  • Language of voice-over narration: English
  • Video format
    Format Video files should be in MP4 and AVI format.
    * MOV format is not allowed.
    Screen Ratio 16:9 is recommended.
    Running Time Maximum running time is 7 minutes.
    File Name Abstract number_ First name, Last name (Presenter)
    eg. V-1234_Blair Yun
    Remark * Videos may not include advertisement or promotion of products.
    * Commercial support may be noted in the form of credits at the end of the video.
    * You are required to submit your video including voice-over narration in high-definition format.
  • How Submit your Video File
    Please send your video file via email to the A-PHPBA 2019 Secretariat aphpba2019video@gmail.com
    .

6. Security Policy

  • After the presentation, if desired, you can visit the Preview Room again to delete the material. If you do not delete your file(s) by yourself after your presentation, it/they will be automatically deleted after the meeting.

7. Award

[Best Video Award]

One presenter from each Best Video Presentation group will be awarded. The winners of the Best Video Award will be announced via e-mail after all the presentations of the Best Video session based on the review of the chairs. The Best Video Award (USD 200) and certificate will be given at the Closing & Awards Ceremony. Therefore, the awardees will be required to attend the Closing & Awards Ceremony.

Notice of Awardees September 5 (Thu), 17:00 via email
Closing & Awards Ceremony September 7 (Sat), 12:20-12:50

Guidelines for Poster Presentation

You are required to both present your abstract and mount the paper poster on the panel. If you do not both present your abstract and mount your poster on-site according to the schedule, you will be excluded from being considered for the A-PHPBA 2019 Best Poster Award.

1. Presentation Time

Session Type Presenting Time
Poster Presentation (Best Poster) 3 min. presentation + 2 min. for Q&A
  • Please be sure to check your session and presenting time.
  • Presenters are highly recommended to meet their chairpersons at the session room and take a seat in the first row at least 10 minutes before their session starts.

2. Presentation File Submission

  • Presentation file submission schedule: June 24 (Mon), 2019 – July 31 (Wed), 2019
  • Language of presentation material: English
  • File Format
    Format MS-PowerPoint (MS Office 2010, 2013, 2016)
    Screen Ratio 16:9
    The Number of Slides 7 pages are recommended
    Total Capacity Maximum 5MB
    Font Default font provided by MS Office
    First Slide "Abstract Title," "Presenter’s name and co-authors’ name," "Affiliation" and "Country" must be included in the first slide of your file.
    Remark * Video(s) should not be included.
    * We will upload your presentation file in the session room in advance.
    * The presentation file will also be displayed in the E-poster & Video Exhibition Zone in Hall B2, 1F, Coex.
  • How to upload your Presentation File
    1. Log-in with Submitter’s ID and Password and go to ‘My Page-Abstract Submission’
    2. Click ‘Upload’ button, select your abstract file, and complete the upload.
    Go to My page

3. Poster Panel (Paper Poster)

Poster Exhibition Schedule September 5 (Thu) - 6 (Fri)
Place Hall B2, 1F, Coex
Mounting Time September 4 (Wed), 08:30 – 17:30
Demounting Time September 7 (Sat), 09:00 – 12:30
  • Mounting and demounting should be done according to the schedule above. Posters left behind the demounting time will be discarded without notice.
  • Adhesive tapes for mounting posters will be prepared by the A-PHPBA 2019 secretariat in the Exhibition area.
  • The size of the poster board is 950mm wide and 2,350mm high. The actual space given for the poster is 900mm wide and 1,500mm high.
  • Each poster board has a final abstract number on it. The final abstract number will be notified in August.
  • Please be sure to include the abstract title, author names, affiliation, and country in large letters centered at the top of the poster.

4. Award

[Best Poster Award]

One presenter from each poster presentation group will be awarded. The winners of the Best Poster Award will be announced via e-mail after all the presentations based on the review of the chairs. The Best Oral Presentation Award (USD 100) and certificate will be given at the Closing & Awards Ceremony. Therefore, the awardees will be required to attend the Closing & Awards Ceremony.

Notice of Awardees September 6 (Fri) or 7 (Sat), 14:00 via email
Closing & Awards Ceremony September 7 (Sat), 12:20-12:50

Guidelines for E-Poster

1. Display Schedule and Place

Date September 4 (Wed), 09:00 – 17:30
September 5 (Thu) – September 6 (Fri), 09:00 - 18:00
September 7 (Sat), 09:00 – 12:30
Place Hall B2, 1F, Coex (E-poster & Video Exhibition Zone)

2. E-Poster File

  • Presentation file submission schedule: June 24 (Mon), 2019 – July 31 (Wed), 2019
  • Language of presentation material: English
  • File Format
    Format MS-PowerPoint (MS Office 2010, 2013, 2016)
    Screen Ratio 16:9
    The Number of Slides 7 pages are recommended
    Total Capacity Maximum 5MB
    Font Default font provided by MS Office
    First Slide "Abstract Title," "Presenter’s name and co-authors’ name," "Affiliation" and "Country" must be included in the first slide of your file.
    Remark * Video(s) should not be included.
  • How to upload your Presentation File
    1. Log-in with Submitter’s ID and Password and go to ‘My Page-Abstract Submission’
    2. Click ‘Upload’ button, select your abstract file, and complete the upload.
    Go to My page

Guidelines for Video Exhibition

1. Display Schedule and Place

Date September 4 (Wed), 09:00 – 17:30
September 5 (Thu) – September 6 (Fri), 09:00 - 18:00
September 7 (Sat), 09:00 – 12:30
Place Hall B2, 1F, Coex (E-poster & Video Exhibition Zone)

2. Video File Submission

You are required to submit your video including voice-over narration in high-definition format.

  • Presentation file submission schedule: June 21 (Fri), 2019 – July 31 (Wed), 2019
  • Language of voice-over narration: English
  • Video Format
    Format Video files should be in MP4 and AVI format.
    * MOV format is not allowed.
    Screen Ratio 16:9 is recommended.
    Running Time Maximum running time is 7 minutes
    File Name Abstract number_ First name, Last name (Presenter)
    eg. V-1234_Blair Yun
    Remark * Videos may not include advertisement or promotion of products.
    * Commercial support may be noted in the form of credits at the end of the video.
    * You are required to submit your video including voice-over narration in high-definition format.
  • How Submit your Video File
    Please send your video file via email to the A-PHPBA 2019 Secretariat aphpba2019video@gmail.com
    .